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Administrative Assistant

The New York Youth Symphony is seeking an Administrative Assistant to join its full-time staff. Reporting to the Executive Director this position oversees office administration and assists colleagues with operational needs.  The successful candidate will possess a self-initiating, take-charge temperament, and excellent communication and technical skills necessary to successfully implement the daily operations of the organization. 

RESPONSIBILITIES:

  • General office administration: maintaining filing, records, library, donor records, ordering supplies, answering phones, taking meeting minutes, etc.
  • Assisting the Artistic Operations Manager with performance hall contracts and logistics, programs, equipment rental, transport charters, insurance, audio recording
  • Coordinating First Music commissioning process
  • Assisting with annual benefit
  • Assisting in the collection of application and registration fees
  • Working on design projects including student handbook and concert posters
  • Processing accounts payable

REQUIREMENTS:

  • Bachelor’s degree
  • 2 years’ experience in a professional environment, non-profit experience preferred
  • Experience with Microsoft Office software, Photoshop, InDesign, and Quickbooks
  • Preferred qualities: Highly organized with meticulous attention to detail
  • Knowledge of classical music and/or jazz is desirable, but not required.

SALARY:
Commensurate with experience. Includes full benefit package.

TO APPLY:
Email resume, cover letter, and three references to jobs@nyys.org.


Marketing Internship - Fall 2019

The New York Youth Symphony is seeking a Marketing intern for Fall 2019 to provide marketing, development, and general administrative support.

Responsibilities may include, but are not limited to:

  • Creating content for all social media channels including Instagram, Facebook, Twitter
  • Assisting with updating NYYS Website (no coding experience necessary)
  • Designing marketing collateral such as promotional flyers, stickers, and newsletters
  • Drafting press releases and eblasts
  • Researching media outlets and contacts to expand upon existing media list
  • Providing support with the preparation of NYYS performances
  • Updating and maintaining the NYYS CRM database
  • Fielding general phone inquiries, following up on season subscriptions
  • Providing general administrative support in the office as needed

Requirements

  •  An interest in music, cultural arts and/or the non-profit sector
  • Excellent verbal and written communication skills
  • Proficient with MS Office Outlook, Word, and Excel
  • Experience with Facebook, Twitter, Instagram and YouTube
  • Ability to work independently

Skills preferred, but not required

  •  Experience with Adobe Photoshop and/or InDesign
  •  Photography/Graphic Design experience a plus

 Compensation & Benefits

This is an unpaid internship - College credit may be arranged

 To Apply

Please submit a cover letter, résumé, and two work references to jobs@nyys.org. Please include "NYYS Internship" in the subject.

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