Employment

ADMINISTRATIVE ASSISTANT AND DEVELOPMENT COORDINATOR

Reporting to: Day to Day – Development Director, with dotted line to Executive Director
Manages: No direct reports
Education: Minimum, Some college

Job Description:
The administrative assistant and development coordinator for the NYYS will play an essential role in the organization. They will be responsible for engaging with various private and public foundations, trustees, and donors who support the programming of the Grammy Award-winning New York Youth Symphony. This role will require excellent communication, interpersonal skills and attention to detail in a public-facing position. The ideal candidate will be motivated and able to work independently and understand the vital role of consistent communication in an organization. They will have some experience with customer service and the ability to learn new technologies and database systems quickly. An appreciation of classical music is welcome but not required.

While our offices are in New York, the NYYS maintains hybrid office hours. In general, most staff are in the office Tuesday through Thursday, with remote work on Friday and Monday. Due to our work, some evenings and weekends will be required, and schedules can be adjusted during concert and audition weeks. NYYS observes a summer schedule of Fridays off between the July 4th holiday and Labor Day and the administrative offices are closed the week between Christmas and New Years.

Support day to day fundraising activities for the NYYS including:

• Record and manage gifts
• Acknowledgement letters
• Assist in the preparation of grant applications and other fundraising proposals; manage grant deadlines and grant portals.
• Assist with the annual benefit, including track donor benefits; plan and facilitate meetings, including prospect, benefit, and development committee
• Maintain current records in development CRM
• Serve as the board liaison, which includes taking notes at meetings, assembling the board packet, and ensuring proper communication before and after each meeting of the trustees.

Administrative Support:

• Schedule meetings with trustees and development/executive director
• Maintain administrative and artistic staff meetings, including scheduling and notetaking
• Depending on the successful candidate, this position may also include outreach and community engagement opportunities.

Skills:

• The ability to think quicky and problem solve
• Microsoft office suite
• Database management

Compensation
$53,000 plus benefits. The NYYS offers health benefits to all full-time staff. PTO and sick leave are available, as well as the previously outlined remote work schedule.

Professional development opportunities will also be available depending on budget conditions. These opportunities may include participation in League of American Orchestra events, Chamber Music America conferences, or workshops through the Association of Fundraising Professionals

To apply, please send a one-page resume and short cover letter to: Jkilkenny@nyys.org

The position is available starting June 1, 2024.

About the New York Youth Symphony
Our mission is to educate and inspire young musicians through exceptional ensemble training and performance opportunities.

Our core values:

• We value the excellence of our teaching and mentoring.
• We encourage personal development, creativity, self-discipline, and working well with others.
• No one is to be excluded on the basis of ability to pay.
• We aspire to a culture of fairness and mutual respect.
• We value performances in prominent venues.
• We expect a strong commitment from all members of the NYYS community – musicians, teachers, staff, and Trustees.
• We value the special relationship between our musicians and their audiences.
• We strive to be an inclusive organization reflecting the diversity of, and actively reaching out to, the greater New York metropolitan community.